This Policy explains why we collect personal information about people who visit our website, how we use that information, when and to whom we may disclose it and how we keep it secure.
By using our website you agree to be bound by this Policy. If you have any questions about this Policy you can contact us by email at firstname.lastname@example.org, by telephone on 01233 643854 or by writing to us at Godinton House, Godinton Lane, Ashford, Kent TN23 3BP.
Who we are:-
Both Godinton House Preservation Trust and Godinton Charitable Trust are private charities, the aims of which are to: Open the house, gardens and parkland to the public and to provide school visits, educational courses and workshops, and to undertake a programme of repair and conservation to the historic house and restoration of parkland.
What information might we collect from you and how?
The personal information that we collect might include your name, address, email address and IP address. If you make a payment by telephone we will also require your credit card details (however your payment is processed immediately after we collect that data and your credit card details are securely destroyed).
How do we use information that we collect from you?
We may use your information to:-
- Process payments for courses and events
- Carry out our obligations arising from any contracts entered into by you and us
- Send you communications which you have requested or that may be of interest to you for example, our monthly newsletter and invitations to events
- Process a grant or a job application
We are required to retain some types of information to fulfil our legal obligations but will only hold your personal information on our systems (whether manually held or electronically held) for as long as is necessary for the relevant activity. We never share your information with third parties.
It is your choice whether or not to receive information from us. If you do not wish to receive information from us you can select this option by ticking the relevant box on any communications from us. We will not contact you by email, phone or text message unless you have given your prior consent. You can change your mind at any time about receiving communications from us and can contact us by email, telephone or by post (as above).
Updating your information
It is important that the data you have permitted us to hold about you is correct. If you change your email address, telephone number or mailing address please notify us by email, telephone or by post.
Right of Access
You have the right to ask for a copy of any information we hold about you (subject to some exceptions) and we are legally required to respond to any such request within 30 calendar days.
We are legally required to ensure that your personal information is treated securely. No sensitive information (such as credit or debit card details) is retained by us.
Non-sensitive details (for example your email address) are transmitted normally over the internet and as such can never be guaranteed to be 100% secure. When your information is received by us we strive to ensure the security of that information on our systems by using individual usernames and passwords on all computers within our IT systems.
Use of “cookies”
Cookies are small pieces of information sent by an organisation to your computer and stored on your hard drive to allow that website to recognise you when you revisit. Statistical data about your browsing patterns is collected but cookies do not identify you as an individual. Cookies enable delivery of a more personalised service. To turn off cookies you can set your browser preferences although turning cookies off may result in reduced functionality when accessing our website.
We review our policies regularly.
Policy Adopted 1/11/17 Policy Reviewed January 2018/January 2019/January 2020/January 2021